This article covers the day-to-day housekeeping you can do from inside the app: archiving processes you're done with, understanding why a RuleSet's Delete button is sometimes greyed out, and keeping an eye on your plan's usage. If you're the person who installs and runs the self-hosted server itself, see Maintain your self-hosted DQE One Standalone server instead for backups, updates and other infrastructure tasks.
Archiving and restoring a process
On the Processes list, every process row shows either an Archive or a Restore action, depending on its current state — there's no Delete action for a process.
- Archiving a process hides it from the list. It isn't deleted: switch the list's Archived filter to find it again and restore it whenever you need to.
- Archiving or restoring a process doesn't touch anything else attached to it — its RuleSet, its Credentials and its run history all stay exactly as they were.
If the process has an active schedule, archiving or restoring it switches that schedule to Inactive without asking — see Schedule a process in DQE One Standalone's "When a schedule gets paused automatically" section. Reactivate it yourself afterward if you still want it to run.
Don't use Archive on a DataPipeline row from this same Processes list — it doesn't work correctly in the current build and can affect an unrelated process instead. See Configure a DataPipeline in DQE One Standalone.
Why a RuleSet's Delete button can be greyed out
In Rules Manager, a RuleSet's Delete action can appear disabled, with no explanation shown on screen. There are two different reasons for this, and they behave very differently:
- A RuleSet used by a process that's currently running is locked while that run is in progress, and unlocks again on its own as soon as the run finishes.
- A RuleSet attached to a process that currently has — or has ever had — a Scheduler stays locked permanently, even after you switch that schedule to Inactive. See Schedule a process in DQE One Standalone.
There's currently no way to lift this second kind of lock from the app, since it only clears once every schedule on that process is deleted, and schedules can't be deleted — only set to Inactive. Keep this in mind before scheduling a process whose RuleSet you might need to delete later.
Checking your plan's usage
The Consumption panel, in the navigation bar on every page (and also shown on the Overview page), shows how much of your licensed quota you've used so far, as one progress bar per checked category — Address, B2B, Email and Phone. An upgrade plan link next to it opens MyDQE to review or change your plan.
If this panel shows no bars at all, your licence may be missing, expired, or temporarily unreachable — nothing on screen explains this directly. Contact Support if it stays empty.
Storage warnings
Besides the Consumption panel, you may occasionally see a Database WARNING message when uploading a CSV file, if your account's database usage is approaching its configured limit. This is an early warning only — the upload still completes. There's no separate screen showing your exact usage; if you see this warning repeatedly, contact Support.
Limits
- There's no way to permanently delete a process — archiving is the closest equivalent.
- A RuleSet itself can't be archived, only deleted (when unlocked).
- There's no bulk cleanup for old runs or exported files beyond the per-user automatic file purge described in Manage your profile in DQE One Standalone.
- There's no way for one user to view or manage another user's data, even when both share the same licence.
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